Emergency Management Team
The University is dependant on many interconnected services for the success of the day-to-day operations and has applied that same concept to the management of emergencies by creation of the Emergency Management Team (EMT). The University’s EMT provides a framework within which essential units come together to coordinate the response to an emergency. The organizational chart on page 6 represents the Emergency Management Team structure:
- The Incident Commander (IC) is the Vice-President for Administration and Chief Financial Officer (CFO). The General Counsel or Vice-President for Community and Government Affairs are alternates.
- The Emergency Director (ED) is the Director of Safety and Environmental Affairs. In the absence of the alternate Incident Commander (IC) the ED assumes the role and responsibility of the IC.
- The Emergency Manager (EM) is the On-Call Safety Officer.
- Policy Group: President; Provost; Vice-President for Administration; Vice-President for Strategic Initiatives; Secretary of the University; Vice-President for Communications; and Vice-President and Chief Information Officer.
- Advisory Policy Group: Vice-President for Community and Government Affairs; Vice-President and General Counsel; and Vice-President and Dean of Students in the University.
- The Emergency Watch Team (EWT) is responsible for preparing imminent consequences of an emergency, which may include activating the local emergency plan.
- The EMT is responsible for responding to an incident and assessing the impact on operations, acting to control the incident and providing status reports to the IC.
- The University Police Department (UCPD) manages the emergency site, specifically access and traffic, and coordinates with the Field Incident Commanders.
- The University Communications staff provides information to the news media.
- The Finance Officer monitors the utilization of financial assets and oversees the acquisition of necessary supplies and services.
- The Logistics Officer organizes and directs operations associated with maintenance of the physical environment, transportation, and distribution of supplies.
The following list identifies, by title, the representatives from essential departments who comprise the EMT and their backups:
- Vice-President for Administration and Chief Financial Officer (The General Counsel or Vice-President for Community and Government Affairs are alternates. In the absence of the IC and alternate ICs the ED assumes the role of IC.
- Associate Vice-President for Facilities Services; backup, Assistant Vice-President for Facilities Services
- Executive Director of the University Police Department (UCPD); backup, Associate Director of the University Police Department
- Director of Operations and Maintenance, Facilities Services
- Vice-President and Chief Information Officer; backup, Executive Director of Networking Services and Information Technologies (NSIT)
- Vice-President and Dean of Students in the University (VPDOS); backup, Deputy Dean of Students, Asst. Vice President for Student Life, Assoc. Dean of the College
- Associate Vice-President for University Human Resources Management; backup, Director of Employee/Labor Relations
- Director of Safety, Environmental Affairs, and Radiation Safety; backup, Associate Director of Safety and Environmental Affairs (OSEA);
- Associate Director of Operations, Biological Sciences Division (BSD); backup, Assistant Dean of Facilities, Biological Sciences Division
- Associate Dean for Administration, Physical Sciences Division (PSD); backup, Manager of the Research Institutes Building
- Director of Real Estate Operations (REO); backup, Assistant Director of Real Estate Operations
- Chief Executive Officer of the University of Chicago Medical Center (UCMC); backup, Director of Security and Support Services, UCMC
- Assistant Vice-President for Risk Management and Audit; backup, Director of the Office of Risk Management, Audit, and Safety
- Vice-President for University Communications; backup, Senior News Editor, News Office
- Director of Laboratory Schools; backup, Associate Director of Laboratory Schools
Among the responsibilities of the essential departments that comprise the EMT is to provide staff for the Emergency Response Team (ERT). Members of the ERT will provide frontline technical coordination of any necessary on-campus response by:
- assuming leadership at the site of the emergency;
- assessing the situation and reporting to the EMT;
- coordinating any required direct response; and
- coordinating campus-based responses with external agencies at the event location.
